Sam learns your business, then runs the admin around it. Here's what's under the hood: how it maps your team and jobs, what it catches when work comes in, and what it starts when you ask.
In its first week, Sam builds the same context a good admin hire would, except it reads everything and forgets nothing. Three maps, drawn from your real work, not a template.
Sam maps your org: which person runs which projects, who approves a variation, who to escalate to when something stalls.
Sam learns the stages a job moves through in your business and where each live job sits today, so it knows what "next" means for every one of them.
Sam learns how you write, who you buy from, and how you chase, so everything it drafts sounds like you wrote it on a good day.
Sam reads emails as they arrive, ranks them by job and urgency, drafts the next step wherever it belongs. You approve, Sam executes.
01 · Emails
Sam reads incoming emails, understands the project context, and writes a reply for your review. Approve it, Sam sends it from your email. No copy-pasting, no blank-screen staring at 9pm.
02 · Variations
Sam reads emails and conversations for scope changes, creates a variation with an estimated value, and tracks it through quoting, approval, and invoicing. The revenue that used to slip through the cracks now has a system.
03 · Follow-ups
Sam tracks every outbound quote request. When a subbie hasn't responded, Sam drafts a chase email and sets a reminder so it doesn't happen again. The follow-up system your memory can't be.
04 · Updates
A carpenter confirms he's on for next Friday. Sam logs it in your project schedule and the job's notes in AroFlo. The rest of the crew sees the update without anyone retyping it.
Quotes late, invoices unraised, the office can't keep up. Ask HEY Sam for a quote, a takeoff, a contract, a sign-off, a client update. Sam drafts it from your job context. You approve, Sam executes.
Sam reads every document the moment it lands, from PDFs and drawings to contracts and scans, and remembers all of it. When a question comes up on site, you don't go digging. You just ask.
Ask about “waterproofing,” Sam finds the line that says “membrane to wet areas.”
Email, Google Drive, OneDrive and SharePoint, in one searchable memory.
Every answer comes with its source, so you can check before you act.
You've seen what Sam does. Here's what comes with every Sam, day one.
Start with one person. Add the rest of your team when you're ready. Each person plugs their own Sam into their own work.
Connect your inbox, your jobs, the tools you already use. Sam reads first. Nothing changes in your workflow yet.
Your jobs, your contacts, your tone, who you chase and when. Sam builds context the way a new admin hire would in their first fortnight.
Every draft comes through you. You stay in control from day one, and decide when to bring the rest of the team on.
Sam works with AroFlo, BuildXact, Xero and the tools you already use. Footing is the open-source job management platform we built ourselves, free with every Sam subscription. It's where Sam has the most reach.
Quote, schedule, invoice, get paid. Sam drives every step.
See FootingBook a 15-min demo. We'll look at your workflow and show you where Sam would help, for you and every person on your team.
No commitment. No sales deck. Just a conversation about your admin.