Unbilled variations, an inbox you can't keep up with, nights lost to admin. Sam learns your business, then runs the admin around it: what it maps in onboarding, what it catches, what it starts, and what it answers about your jobs. You approve, Sam runs it.
In its first week, Sam builds the same context a good admin hire would, except it reads everything and forgets nothing. Three maps, drawn from your real work, not a template.
Sam maps your org: which person runs which projects, who approves a variation, who to escalate to when something stalls.
Sam learns the stages your jobs move through and where each one sits today, so it knows what comes next for every one.
Sam learns how you write, who you buy from, and how you chase, so everything it drafts sounds like you wrote it on a good day.
Always know where every job sits. Sam keeps all your projects in one view, each at its real stage, with the latest from your tools on every card. Open one to see the whole job.
Benchtop quote approved by Stone & Surface. Steel variation is waiting on your sign-off.
Updated 2h ago
Switchboard pricing came back from the sparky. Everything's here to build the quote.
Updated 4h ago
Invoice #1042 sent 21 days ago, still unpaid. Follow-up drafted and ready to send.
Updated 1d ago
Frame inspection booked Thursday. Truss delivery confirmed for Monday morning.
Updated 30m ago
Waterproofing sign-off is overdue. The tiler can't start until it clears.
Updated 3h ago
Council RFI still outstanding. Engineer's amended drawings haven't landed yet.
Updated 2d ago
Materials priced at the supplier. Just waiting on the client's colour choice.
Updated 5h ago
Work keeps moving while you're off the tools. Each morning Sam turns it into one short brief: what happened overnight, and the few things that actually need you today.
00 · Daily brief
No scrolling back through last night's emails to work out what you missed. Sam reads your inbox, calendar and connected tools, ranks what matters, and writes it up like a short report. Open it with your coffee, tick off the few things that need you, and get on with the day.
Morning Dave. The Henderson slab quote needs sign-off, the sparky confirmed for Monday, and a new variation came in on the Office Fit-out.
Top to-dos
New updates
Some days bring 20 emails, some bring 100. A few matter, most don't. Sam reads every one against the job it belongs to, tells you what's important and what can wait, then drafts the replies and next steps for you to approve.
01 · Emails
Sam reads incoming emails, understands the project context, and writes a reply for your review. Approve it, Sam sends it from your email. No copy-pasting, no blank-screen staring at 9pm.
02 · Variations
Sam reads emails and conversations for scope changes, creates a variation with an estimated value, and tracks it through quoting, approval, and invoicing. The revenue that used to slip through the cracks now has a system.
03 · Follow-ups
Sam tracks every outbound quote request. When a subbie hasn't responded, Sam drafts a chase email and sets a reminder so it doesn't happen again. The follow-up system your memory can't be.
04 · Updates
A carpenter confirms he's on for next Friday. Sam logs it in your project schedule and the job's notes in AroFlo. The rest of the crew sees the update without anyone retyping it.
Quotes late, invoices unraised, the office can't keep up. Tell HEY Sam to draft a quote, raise an invoice, prep a contract, or send a client update. Sam builds it from your job context, then you approve and Sam executes. This is Sam doing the work.
Sam reads every document the moment it lands, from PDFs and drawings to contracts and scans, and remembers all of it. When a question comes up on site, you don't go digging. You just ask.
Ask about “waterproofing,” Sam finds the line that says “membrane to wet areas.”
Email, Google Drive, OneDrive and SharePoint, in one searchable memory.
Every answer comes with its source, so you can check before you act.
Every part of Sam is here to lift one real cost of running jobs off your shoulders.
Every variation caught, quoted and chased. The revenue that used to leak through the cracks now has a system.
Your morning brief, your ranked inbox and automatic follow-ups mean no client, deadline or order falls through.
The admin is all but done before you touch it. Approve from the couch, not the kitchen table at 9pm.
Every job, every stage, one view. You never get caught out by "where's that one up to?" again.
Fast, professional replies and quotes go out while the lead is still warm, so more of them turn into jobs.
Your business stops living in your head. Hand off, delegate, and take a day off without it all stopping.
Sam does a lot, but it never goes off on its own. Here's what comes with every Sam, day one.
Sam works with AroFlo, BuildXact, Xero and the tools you already use. Footing is the open-source job management platform we built ourselves, free with every Sam subscription. It's where Sam has the most reach.
Quote, schedule, invoice, get paid. Sam drives every step.
See FootingStart with one person. Add the rest of your team when you're ready. Each person plugs their own Sam into their own work.
Connect your inbox, your jobs, the tools you already use. Sam reads first. Nothing changes in your workflow yet.
Your jobs, your contacts, your tone, who you chase and when. Sam builds context the way a new admin hire would in their first fortnight.
Every draft comes through you first. Nothing happens that you didn't sign off on, from your very first day.
Book a 15-min demo. We'll look at your workflow and show you where Sam would help, for you and every person on your team.
No commitment. No sales deck. Just a conversation about your admin.