Sam watches your jobs, tells you what needs attention, and does the admin. Emails sent. Spreadsheets updated. Subbies chased.
No commitment. 20 minutes. We'll look at your workflow together.
Urgent
Marble benchtop quote — $14,200
Electrician asking about switchboard
Soft-close cabinetry — $2,800
At a glance
$11,000
open variations
4
waiting on reply
Marble benchtop quote — $14,200
Sam's plan
1Email Stone & Surface confirming approval
2Update budget tracker in Google Sheets
3Log approval note in AroFlo
Sam is working
Marble benchtop approval
All done
There are plenty of tools for construction. You've probably got five of them. And you're still losing money.
We spoke to builders who spend half their day on admin. Not because they're disorganised, but because the work is fragmented across five different systems and nobody's watching all of them at once.
Sam doesn't replace your tools. It sits above them and does the coordination work that currently depends on your memory. You review and approve. Sam handles the rest.
Your tools store information. But nobody continuously organises, ranks, and resurfaces what matters across 20, 30, 40 jobs.
Work happens on site before paperwork catches up. Verbal variations worth thousands never make it into a job number. Revenue disappears.
10–20 actionable emails a day. A phone call interrupts and that quote request sits unanswered for a week. The only safeguard is someone's memory.
You send a quote request. No response. Nobody chases. The job stalls. If there's no structured reminder, the request just dies.
Half
A builder's day spent on admin instead of running the build
40+
Active jobs a commercial builder juggles at once
$000s
Lost every year to variations that never get invoiced
5+
Disconnected systems holding fragments of each project
Sam drafts emails, updates spreadsheets, logs notes in AroFlo, creates variations, and schedules follow-ups. You review and approve. Sam executes across your systems.
01 — Emails
Sam reads incoming emails, understands the project context, and writes a reply for your review. Approve it, Sam sends it from your email. No copy-pasting, no blank-screen staring at 9pm.
02 — Spreadsheets
Approve a quote and Sam updates your budget tracker at the same time. No double-handling, no forgetting to log it in the spreadsheet later. Works with Google Sheets and Excel.
| Column | New value |
|---|---|
| Status | Approved |
| Quoted amount | $14,200 |
| Supplier | Stone & Surface Co |
03 — Follow-ups
Sam tracks every outbound quote request. When a subbie hasn't responded, Sam drafts a chase email and sets a reminder so it doesn't happen again. The follow-up system your memory can't be.
04 — Variations
Sam reads emails and conversations for scope changes, creates a variation with an estimated value, and tracks it through quoting, approval, and invoicing. The revenue that used to slip through the cracks now has a system.
Connect your tools. Sam starts reading. No migration, no data entry, no retraining.
Link email, AroFlo, spreadsheets, and doc storage. Sam reads — it doesn't change your workflow.
Sam builds context across your projects: who's involved, what's outstanding, where the risks are.
Sam surfaces what needs attention and prepares the work. You make the call. Sam handles the rest.
I reckon half my week is admin. Emails, chasing quotes, updating the run sheet, writing up variations. By the time I get to the actual build decisions, I'm already behind.
Builder · custom homes, Adelaide
I had a variation worth four grand just vanish because the paperwork never got done. That's not a software problem. That's a follow-through problem.
Builder · residential construction, Adelaide
Small builder
You're the builder, the PM, and the admin. Half your day goes to emails, quotes, invoices, and chasing subbies. Sam takes that off your plate.
Commercial builder
High volume, fast-moving communication. Sam gives you oversight without the email treadmill.
No. Sam sits above your existing tools and coordinates them. It connects to AroFlo, email, spreadsheets, and accounting software. It fills the gaps between them.
No. Sam drafts everything and presents it for review. Nothing gets sent, updated, or logged without your explicit approval. Every action is recorded in an audit trail.
Days, not months. Connect your email and tools, and Sam starts building project context immediately. No data migration, no manual setup, no retraining.
Gmail, Outlook, Google Sheets, Excel, AroFlo, Xero, and Google Drive. More integrations are added based on what our pilot builders use.
Pricing depends on team size and active projects. Book a free consultation and we'll talk through what makes sense for you — no obligation.
Yes. Scoped permissions, short-lived credentials, full audit logging. Every action is recorded. Your data stays in your region.
Always. Email Kosta directly at kosta@getsam.com.au. No assistant, no chatbot. You'll hear back from the founder.
Book a free 20-minute consultation. We'll look at your workflow and show you where Sam would help.
No commitment. No sales deck. Just a conversation about your admin.